.png){kind=logo}
Stop paying invoices you didn't approve.
Invoices arrive by photo, email, and file — then someone keys them in, chases approvals, and codes them by hand. Craftable captures every invoice, reads the line items, three-way matches them against the PO and receipt, and syncs the payment back to your books. The overcharge gets caught before it's paid, not at month-end.
Three places margin quietly leaks out of AP.
The data entry is the obvious cost. The invoices you overpay — and the close you can't trust — are the expensive ones.
Every invoice retyped before it can be paid.
line by line
The overcharge slips through and gets paid.
Close waits on AP to catch up.
From invoice to paid bill — without the manual steps.
Upload an invoice. Craftable handles the reading, the matching, the coding, and the sync back to your accounting system.
Capture any invoice
Photo, email, or file upload from any device — the back office or the delivery door. Paper never gets re-typed.
Craftable reads it
Invoice AI extracts the vendor, items, quantities, and pricing automatically — every line turned into structured data.
3-way match & code
Matched against the PO and delivery receipt, line by line, with GL coding that learns from your history.
Route for approval
Discrepancies flagged, clean invoices routed to the right approver — by location, department, and spend limit.
Pay & sync
Pay by virtual card, ACH, eCheck, or check — then the paid bill syncs back to your accounting system automatically.
Every invoice due, right on the home screen.
Operators open Craftable to what needs attention — invoices to approve, orders to send, counts to run. Approve an invoice in a click, and the coded cost moves straight into food cost and your P&L.
A complete record, every invoice, any device.
Who approved it, what price was agreed, what was received — every invoice carries its full history, exportable from the back office or the floor. Managers approve on their phone; finance sees the same numbers.
Capture, match, approve, pay, and sync — in one place.
AI reads every invoice
Capture by photo, email, or file from any device. Invoice AI extracts the vendor, items, quantities, and pricing — no line re-typed by hand.
3-way invoice matching
Every invoice checked against its PO and delivery receipt, line by line. Overcharges and short-ships get flagged before approval.
GL coding that learns
AI-assisted coding against your chart of accounts, learning from history and customizable by department and location.
Approval workflows
Route invoices by location, department, and spend limit, with a dashboard across every property and a full audit trail.
Craftable Pay, in-platform
Pay by virtual card, ACH, eCheck, or paper check — every payment method managed inside Craftable, no second system.
Payment sync, no double-pay
Paid bills sync back to your accounting system automatically — so nothing gets entered twice or paid twice.
Syncs to the books you already keep.
QuickBooks, Sage, M3, and more — approved bills and payments flow straight into your accounting system, both ways.
AP Automation vs. how you're doing it now
| Manual AP / QuickBooks + spreadsheets | Craftable | |
|---|---|---|
| Invoice entry | Keyed in by hand, line by line | Captured and read on upload |
| Invoice matching | Eyeballed against the PO, or not at all | 3-way auto-match, every line |
| GL coding | Manual, inconsistent across locations | AI-assisted, learns from history |
| Approvals | Email chains and sign-off by memory | Routed by location, dept & spend limit |
| Payment | A separate bank or bill-pay tool | Virtual card, ACH, eCheck, or check in-platform |
| Sync to accounting | Manual export / re-entry, double-pay risk | Automatic two-way sync |
Operators run tighter AP on Craftable.
What operators ask about AP
How does Craftable capture invoices?
Any way they arrive. Snap a photo at the delivery door, forward a vendor email, or upload a PDF from the back office — from any device. Craftable reads each invoice and turns the line items into structured data, so nothing gets re-typed by hand.
What is three-way matching, and why does it matter?
Three-way matching checks each invoice against its purchase order and the delivery receipt — line by line. When a vendor charges above the agreed price or ships short, Craftable flags it before the invoice is approved, so you stop paying for overcharges you'd otherwise catch at month-end, if at all.
Does Craftable code invoices to our chart of accounts?
Yes. Craftable applies AI-assisted GL coding that learns from your history and can be customized by department and location. Coding happens on capture, so invoices reach approval already coded — not sitting in a queue waiting on someone to assign accounts.
Can Craftable pay vendors and sync back to our accounting system?
Yes. Pay by virtual card, ACH, eCheck, or paper check inside Craftable, and paid bills sync back to QuickBooks, Sage, M3, and other systems automatically. The two-way sync means a bill doesn't get entered twice or paid twice.
See what AP looks like when it runs start to finish in one place.
In 30 minutes, we'll walk your invoice flow — where it's costing you now, and what capture, matching, approval, and payment look like connected.
See AP run start to finish.
Book a demo and we'll walk your invoice flow. It takes about 20 minutes.