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AP Automation
Stop paying invoices you didn't approve.
Invoices pile up fast in hospitality — and when there's no system to catch errors, you pay for things that were never delivered, coded wrong, or never matched a PO. Craftable automates the entire AP workflow: capture invoices, match them to orders, code them to the right GL, and pay the right vendors at the right time. One platform. No more manual entry. No more surprises at month end.
The Adelphi Hotel: 78 hours saved per year.
Invoice Capture
Receive it.
Every invoice — photo, email, or file — lands in one place. Craftable's AI reads vendor names, line items, and pricing automatically. No manual entry, no lost paperwork, no chasing down paper invoices at month end.
- Upload by photo, email, or file from any device
- AI extracts vendor, item, and pricing details automatically
- View invoice images alongside full transaction history
- Store audit-ready digital records across all properties
3-Way Match
Match it.
Before a single dollar goes out, Craftable compares every invoice to the original PO and the delivery receipt — line by line. If something doesn't match, it gets flagged before payment, not after.
- Match invoices to orders and delivery receipts automatically
- Flag pricing discrepancies, quantity mismatches, and unauthorized charges
- Block payment on anything that wasn't received or approved
- Only pay for exactly what was delivered
GL Coding
Code it.
Manual GL coding is slow, inconsistent, and error-prone across locations. Craftable's machine learning suggests accurate codes for every invoice line item — and gets smarter the more you use it.
- Auto-suggest GL codes based on vendor and item history
- Review and override codes before syncing
- Customize rules by department, location, or concept
- Export clean, coded data directly to your accounting system
Approval Workflow
Approve it.
Keep every payable visible across your team. See what's open, what's overdue, and what needs attention — across every location, every vendor, every due date.
- View all open invoices across properties in one dashboard
- Sort by vendor, due date, or amount owed
- Set alerts for upcoming or overdue bills
- Export reports for budget planning and vendor negotiations
Vendor Management
Manage it.
Vendor setup, verification, and payment all live in one system. No more back-and-forth to get a new vendor added. No more hunting down supplier details when something goes wrong.
- Add and verify vendors without manual back-and-forth
- Keep supplier info current and accessible in one place
- Flag and resolve discrepancies directly with vendors
- Maintain a clean, compliant vendor record across locations
Craftable Pay
Pay it.
Choose the right payment method for each vendor — virtual card, ACH, eCheck, or paper check — without leaving Craftable. Every payment reconciles automatically against the approved invoice.
- Pay by virtual card, ACH, eCheck, or paper check
- Reconcile payments automatically against invoice records
- Track payment status and history in one dashboard
- Maintain a complete audit trail for every transaction
Case Study
"All of my F&B invoices show up in Craftable. I can upload and approve invoices all at once, or filter for only what I want to see in that moment."
78
hours saved per year
60+
software integrations