Restaurant manager reviewing vendor orders on Craftable's purchasing platform

INTELLIGENT ORDERING

Stop losing margin at the purchase order.

Most operators don't realize how much they're overpaying — prices creep, substitutions slip through, and invoices go unchecked because there's no system to catch them. Craftable gives your team one platform to order from every vendor, enforce contract pricing, approve spend, and track every dollar from PO to payment. No more spreadsheets. No more surprises.

Book a Demo

Sugarfire Smokehouse: 4.5% food cost reduction. bartaco: $30K saved every week.

The food cost problem is real. The fix is measurable.

95%

Operators Battling Food Costs

Full-service restaurants that called food costs a significant challenge in 2025 (NRA 2026)

5%+

Reduction in Direct Expenses

When ordering automation is added to purchasing (Craftable Customer Data)

$30K

Saved Per Week in Food Costs

bartaco, Craftable Customer

Vendor Ordering

Place it.

Order from every vendor in one place — no more jumping between emails, portals, and spreadsheets to fill a single cart.

Place multi-vendor orders from a single cart
Auto-generate purchase orders with vendor details
Order via EDI, Punchout, or Enhanced Catalogs
Standardized item descriptions prevent substitution errors

Approval Workflows

Approve it.

Set purchasing rules that actually get followed — with approval workflows built around your team structure, locations, and spend limits.

Customize approval limits by location, department, and amount
Build multi-step approvals for full accountability
Keep a complete audit trail of every purchase request
Block unauthorized or duplicate orders before they're placed

Invoice Matching

Match it.

Every invoice line verified against your purchase order and delivery receipt — before you pay a cent.

Match invoices to orders and receipts line by line
Flag discrepancies before payment is approved
Block unreceived or unauthorized charges
Only pay for what was actually delivered

Overcharge Detection

Catch it.

Craftable auto-flags overcharges, substitutions, and price creep — without anyone having to manually check.

Auto-match invoices to contracts at the SKU level
Drill into cost variances by vendor, department, or time period
Spot product substitutions before they become habits
Track vendor pricing reliability over time

Budget Management

Track it.

Monitor spend against your budget in real time across every location — and catch overspending before the period closes.

Set limits by budget status, location, or GL code
Get proactive alerts when spending approaches thresholds
View live spend vs. budget across all departments
Put guardrails in place without slowing down your team

Budgets & Forecasting

Plan it.

Build accurate budgets using your real purchasing history and vendor pricing trends — not last year's guesses.

Set budgets using historical spend and vendor pricing
Track COGS with a live declining balance
Compare actuals to forecast and adjust early
Flag silent spend and set alerts before period close

Case Study

“Craftable has helped with both controlling our cost of goods and improving purchasing behavior. They have saved us hours and hours by streamlining the back office.”

4.5%

reduction in food costs

8

hours saved on invoices monthly

Read Full Case Study

FREQUENTLY ASKED QUESTIONS

Everything operators want to know.

What is Intelligent Ordering software? +

Restaurant Intelligent Ordering software helps operators place orders with vendors digitally, track purchasing activity, and maintain vendor catalogs and pricing in one system. It replaces manual ordering processes and gives operators visibility into every purchase from order to invoice.

How does digital ordering improve purchasing control? +

Digital ordering helps operators follow purchasing policies, track order history, and maintain consistency across locations. When orders are placed through a central system, leadership can see what's being ordered, flag unauthorized purchases, and enforce contract pricing automatically.

Can operators approve purchases from mobile devices? +

Yes. Craftable's purchasing workflows can be accessed and approved directly from mobile devices, allowing operators to manage orders from anywhere without being tied to a desk.

How do hospitality operators track purchasing across locations? +

Multi-location hospitality operators typically use a centralized purchasing platform to standardize vendor catalogs, maintain contract pricing, and track spend across properties. This gives leadership visibility into what is being ordered and by whom, while still allowing individual locations the flexibility to manage day-to-day operations. Platforms that connect purchasing data with inventory and invoice records give operators the fullest picture across their portfolio.

What tools help restaurant finance teams monitor spend? +

Restaurant finance teams benefit most from tools that connect operational data with financial reporting. This typically includes AP automation software for invoice capture and GL coding, eProcurement platforms for purchasing visibility, and business intelligence tools for trend analysis across locations. When these systems are integrated — or part of a single platform — finance teams can identify cost drivers at the location level and act on them before they affect the bottom line.

How is Craftable different from other restaurant management software? +

Unlike point solutions that only handle ordering or inventory separately, Craftable connects purchasing, receiving, inventory, AP automation, and financial reporting in one platform built specifically for hospitality operators. This gives finance, operations, and accounting teams a single source of truth for back-office data.

See it in action